Participants: ATA members receive first consideration with airline discounts and lodging, followed by ministry representatives, tourism board staff, travel trade organization members – ASTA, CTO and PATA and then independent delegates. ATA extends courtesies to other professionals working to promote tourism to Africa.
Registration Fee : The Registration Fee includes: hotel/airport transfers for delegates arriving on designated Congress flights into Cairo International Airport; and sessions and sponsored meals set forth in the program. Program however is subject to change, including but not limited to hosted lunches and evening receptions, which may or may not be provided based on sponsorship. Sightseeing and local transportation ONLY to and from airport, Congress hotel and event functions may be provided by the Host Country free of charge as noted in the program. Delegates who arrive late or leave early will not receive credit for any of above or other unused services in connection with the Congress. Delegates who do not stay at the designated Congress hotel will be responsible for their own transportation to and from Congress events and airport transfers. All shuttles to Congress events will depart from the Conrad hotel. Room availably is only guaranteed until April 26th after which, will be provided on a space available basis. The Registration Fee must accompany each Registration Form and be paid in USD ($) by cheque, money order, or credit card (for an additional fee). Delegates outside North America may effect payment through bank transfer to the Africa Travel Association c/o CITIBANK at 1 Park Avenue, New York, NY 10016, Account Number 99-641-76861, bank transfer number ABA-021000089 CitiUS33, bearing the words “without charges to beneficiary.” Please note to add $30 to Registration Fee total for bank wire transfers. $100 hotel booking administrative fee is included in Congress Registration Fee.
Late Bookings & On-Site Payments: Late bookings and on-site payments for Membership Dues and Registration Fees must be made in USD ($) or travelers cheques made payable to ATA. Personal or company cheques will NOT be accepted from on-site registrants. Credit cards will only be processed through the ATA website via PAYPAL.
Hotel Accommodations: Hotel rooms will be assigned on a first-come first-serve basis in the category requested. ATA reserves the right to allocate delegates to hotels other than the designated hotel listed in the invitation. Payment includes accommodation in a designated hotel on a per person/per night basis for 5 nights. Hotel rates include taxes and breakfast ONLY. If delegates register for double occupancy, but do not provide a roommate, such delegates will be charged for single occupancy.
Personal Expenses: Any expense incurred by delegates in connection to hotel rooms (i.e. restaurant, bar, telephone, fax, internet, or laundry) are the responsibility of delegates and must be settled with the hotel upon checkout. No charges will be accepted by the designated hotel on ATA’s account unless charges are authorized by ATA’s Executive Director.
Air Travel : ATA has negotiated special rates to Cairo International Airport with Egypt Air. They are quantity controlled and not on a guaranteed basis. Air transport is the responsibility of the delegates alone and is not included in the registration fee. EgyptAir is offering a special discount rate for delegates starting at $711 (+ tax) roundtrip New York JFK to Cairo International Airport. (First class starting at $3,580 + tax / Business class starting at $2,710 + tax) This offer is on a first-come, first-serve basis subject to change without notice and not guaranteed by ATA. To book with the special discount, please call the New York sales office at 1-212-938-3506 (or 1800-334-6787) and reference ATA Congress. For all other countries, please contact your local EgyptAir sales office and reference ATA Congress. Egypt Air is offering discounts only on international airfare into Cairo International Airport. All domestic air travel associated with pre and post tour transportation must be arranged by the ground tour operator. Delegates will be required to submit to Egypt Air a copy of a letter from the ATA Executive Director, confirming that registration and full payment for Congress has been received by ATA as well as a special Egypt Air ATA Congress booking form. This form will be provided by ATA upon completation of registration. All blocked seats will be released by airline on April 15th.
Cancellation Policy: Cancellations for hotel and registration fee must be submitted in writing and will NOT be accepted by telephone. Any cancellation must be received by ATA Headquarters no later than April 15, 2009 and may be subject to an administrative cancellation fee of $250. All payments are otherwise non-refundable.
Limitation of Liability: Since many Congress services will be provided by local suppliers and vendors over whom ATA has no control with respect to their operations, equipment and personnel, neither ATA nor its officers, directors or staff can assume responsibility for any personal injury, property damage or loss which may be occasioned by reasons of:
- Wrong or negligent acts of omissions by the suppliers or their employees;
- Any defect or failure of vehicle, equipment, or other instrumentally owned, operated or otherwise employed by such governmental organization or other suppliers; and/or;
- Any wrongful or negligent act for omission on the part of any party not under direct control of ATA.
In the event of the occurrence or likelihood of an extraordinary circumstance, which may cause or create extraordinary risk or severe injury or damage (including but not limited to any acts of God, fires, explosions, earthquakes, floods, elements of volcanic eruptions, strikes, riots, civil commotions, epidemics, war, rebellion or harmful acts for political, terrorist or other similar purposes), ATA reserves the right to assess the risk of injury, damage, and in ATA’s sole discretion to determine whether to cancel or otherwise limit the Congress and its activities. Should the Congress be cancelled or limited for safety reasons beyond ATA’s control, failure by ATA to perform further obligations relative to the Congress will not be considered a breach of any contract to hold such a Congress. ATA cannot, in any event, assume responsibility for any loss, cost or damage resulting from such extraordinary circumstances, or any subsequent cancellation or limitation of the Congress.
Insurance: ATA recommends delegates take insurance coverage for cancellation, personal accident, medical expenses, personal liability, and loss of baggage. ATA will not be responsible if the delegate fails to take insurance coverage. Contact your insurance agent for more details.
Passport Visa & Other Travel Documents : All documents are the full responsibility of the Delegate. ATA will not process these documents or incur any such costs included in the fees. U.S. Citizens may obtain a visa prior to departure at the nearest Egyptian consulate for a fee of $15. Delegates traveling from other countries must consult the nearest Egyptian embassy. To find your local consulate or embassy, go to www.egypt.travel. Delegates must bring a passport valid for a period of six months beyond arrival in the country (with at least one blank page).
Pre and Post Tours: ATA assumes no liability or guarantee whatsoever, on any matter relating to referrals by ATA for pre and post Congress Tours. |